There are different ways that MediaShout can be set up in networked environment, and each has pros and cons. The program can be configured so that it uses a common, shared My Shout folder that is stored on the network--and many users do this--but this is usually not necessary and can have a couple of drawbacks. Another, and usually preferable, configuration is to set each MediaShout computer to use a common song database and/or folder of templates while keeping all of the other settings to their default locations.
All of the user files and default media are stored in a folder called 'My Shout'. Beginning with build 223, this naming convention is critical, and the software will insist on these files being in the correctly named paths regardless of where those paths reside. The My Shout folder contains:
- Shoutable Library (contains default graphics and presentation media; recommended location for user's media files)
- Bible Library
- Plugins (contains the Cue Templates folder)
- Song Library
- User Settings
Using a shared, server-based 'My Shout' folder:
Using a mapped drive:
Windows allows you to map a drive, partition or folder to appear as a drive that is accessible by network users. (If you don't know how to do this, search the internet on the term 'Mapped Drive' for more info.) You can assign the same drive letter to the network path so that the content in the mapped drive appears to be in the same place on all computers accessing it. This allows you to map the My Shout folder that is on the presentation system to be accessible to the network as drive M: for example. If all network users access media for their scripts from the mapped drive, and they save the scripts to the mapped drive, when the script is opened on the presentation system, MediaShout will find all referenced media files at the original M: location. This structure will work well for situations with only one presentation system. A key point to make is that you do NOT need to use the My Shout folder on drive M: for every computer. It will be useful to set each networked user's song database and templates to be shared from the mapped drive, but that is easily done through the Tools > Settings... in MediaShout on each machine.
If you need to set MediaShout up on a network to share files and access a universal database, you will need to change settings on each local computer's INI file to reflect the new locations for the networked files. Here is where these folders are installed by default:
XP: Start>My Computer>C:>Documents and Settings>All Users (Older versions: Start>My Computer>C:)
Vista: Start>My Computer>C:>Users>Public
Windows 7: Start>My Computer>C:>Users>Public
XP, Vista, and Windows 7: Start>My Computer>C:>Program Files>MediaComplete
MediaShout x.ini (x = version #)
XP: Start>My Computer>C:>Documents and Settings>All Users>Application Date>MediaComplete>MediaShout
Vista: Start>My Computer>C>Program Data>MediaComplete>MediaShout
Windows 7: Start>My Computer>C>Program Data>MediaComplete>MediaShout
The easiest way to install MediaShout in a network environment is to install the software on the local PC and, during the installation process, install the multimedia (My Shout) onto a mapped network drive. However, if you are unable to do this, follow the instructions below:
NOTE: This is not for the novice computer user. We recommend that you have your network administrator do this if possible.
- Map the network folder onto each local computer. We recommend mapping the folder to the same drive letter for each computer on your network. If you are unsure how to map a drive, check with your network system administrator.
- Copy the master My Shout folder to your newly mapped drive. (Ex: If moving to network drive H, it should be copied to H:>My Shout.) NOTE: If you have multiple copies of the song database, only one can be the "master" database. All other songs will need to be imported into the "master" copy after this process is complete.
- Open the MediaShout INI file in Notepad.
- In Notepad, go to Edit>Replace.
- In the Find What dialog type C:\Documents and Settings\All Users\My Shout (3.0 and 3.1: C:\My Shout - Vista and Windows 7: C:\Users\Public\My Shout)
- In the Replace With Type dialog type X:\My Shout (Where X is the new drive letter)
- Click Replace All.
- Save the file and close Notepad.
If the end users on each local computer log in using a limited user account, you will also need to make sure the administrator gives the appropriate permissions for the MediaShout folders so that files can be accessed. You will need to give FULL Control permissions to the My Shout and MediaComplete folders that get installed with the program. (If you want the users to have permissions to access global settings, you need to set Full Control permissions for the MediaShout x.ini file.) If part of a domain, we generally recommend setting up a group for all MediaShout users and assigning permissions to that group of users.